Deadlines and Checkpoints
Deadlines use your tracked velocity to forecast completion. Checkpoints break large work into ranges. No red alerts — just honest pace.
How it works
Three deterministic engines.
Ensaria is built on three pillars. Not AI guessing. Your own data, weighted, visible, inspectable.
01
The Money Lens
Every screen shows your effective hourly rate, project earnings, and weekly total — in real time.
Money is calculated from your tracked time, the project's rate, and any quoted amount. Not from invoices (which lag). Not from estimates (which lie). From the actual minutes you tracked.
On the top bar, you see the running month-to-date. On each project header, you see live €/h. The Sunday Review opens with a single large mono number — the week's total. The number is the same number across every surface.
The math
effective_rate = total_money_earned / total_tracked_hours
· money_earned = Σ(time_entries × project_rate)
· for fixed-price projects: money_earned = (tracked_hours / quoted_hours) × quoted_amount
· Sunday Review hero number = sum of week's billable money_earned
Updated in real time on every tracked minute.
· money_earned = Σ(time_entries × project_rate)
· for fixed-price projects: money_earned = (tracked_hours / quoted_hours) × quoted_amount
· Sunday Review hero number = sum of week's billable money_earned
Updated in real time on every tracked minute.
Tuesday, 19 May
6 blocks · 7h 30m planned
10:00
Standup€20
11:00
WordPress fix€60
First actionOpen staging homepage.
13:00
Lunch
14:00
Northwind plan€160
16:00
Globex audit€80
02
The Reality Engine
When you add a task, Ensaria looks at your last 90 days of similar work — same auto-tags — and computes a weighted median duration, a range, a sample size, and a confidence level.
Auto-tags are extracted from your task names and project context: wordpress, bug-fix, client-call, proposal, admin. When you start tracking, you'll see Ensaria identifying these as you type.
When data is thin — fewer than 3 similar tasks — Ensaria says so. Not enough similar work yet. No fake confidence. No guess.
The math
similar_tasks = past tasks with ≥1 matching auto-tag, last 90 days
weight(t) = e^(-Δdays / 30) // recency decay
estimate = weighted_median(durations, weights)
range = [p25, p75]
confidence = “good” if n ≥ 5, “low” if 3–4, “empty” if < 3
weight(t) = e^(-Δdays / 30) // recency decay
estimate = weighted_median(durations, weights)
range = [p25, p75]
confidence = “good” if n ≥ 5, “low” if 3–4, “empty” if < 3
14:00 – 15:30
WordPress hero spacing fix
Based on 12 similar: median 47min, range 32–68
First actionOpen the staging homepage and check the hero spacing.
No similar work yet
Ensaria will learn from the first 5–10 sessions. Until then, your estimate is your own.
03
The If-Then Bridge
Implementation intentions are a 25-year-old result from behavioural psychology: people who pre-decide “when X happens, I will do Y” complete intentions 2–3× more often than people who just decide to do something.
Ensaria requires a first action for every scheduled block. Not a task. An action. “Open the staging homepage.” “Reply to Sarah's last message.” “Run the test suite.” When the block starts, the notification leads with the first action — not the task title.
If you don't enter a first action, Ensaria suggests one based on the task name and your past first actions for similar work. You can always edit it.
Gollwitzer, P. M. (1999). Implementation intentions: Strong effects of simple plans. American Psychologist, 54(7), 493–503.
11:00· starting now
WordPress fix · Acme
First action
Open the staging homepage and check the hero spacing.
What the pillars enable
Features built on top.
Money, Reality, and Intent give us solid ground. Everything else is composed from them.
Project budgets
Quote in hours or money. Ensaria tracks the burn, projects the finish, and tells you when you're tight. From the Reality Engine, naturally.
Quote Helper
When you create a project, see the median price and overrun from your similar past projects. Pre-fill a quote, padded by your average overrun.
Recurring work
Weekly check-ins, monthly retainers, daily standups. Define once. Ensaria schedules forward.
Money goals
Set a personal monthly target. Pace projection tells you if you’re ahead, on track, or behind. No comparisons, no rankings.
Capacity awareness
Scheduled vs available hours, this week and next. Visible — not an alarm. Helps you say no on Tuesday before Friday gets ugly.