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Feature

How many hours you actually have, this week.

Your calendar pretends you have 40 hours. After recurring work, admin, context-switching, and the buffer your week always needs, the real number is usually 18–25. Ensaria does the subtraction for you, weekly.

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The problem

Where this usually breaks.

A nominal 40-hour week has structural overhead most planning tools ignore. 4–6 hours of standing calls and admin. 15 minutes of warm-up per focused session. 90 minutes of recovery after a hard 4-hour block. Two hours of buffer for the unexpected.

A planner who quotes 40 hours and books all 40 overruns every week, then blames themselves. A planner who knows the real number — say, 22 — books 20 and leaves 2 for buffer. Ships on time. Feels rested.

Sunday Review surfaces capacity left for next week — a calm projection, not an alarm.

How Ensaria handles it

Capacity in Ensaria subtracts recurring work, already-scheduled blocks, and a configurable buffer from your declared work hours. The result is one number: “hours available next week.” It updates as you schedule new work or cancel existing blocks.

The Sunday Review compares this week's capacity against the rolling 8-week average. If you're consistently over-booking, the number tells you — calmly, in mono. The fix is usually one of three things: cut recurring time, raise rates so fewer billable hours hit the target, or accept the overload and plan rest.

Calm — not an alarm

Capacity is never displayed as a warning or red badge. It's a number, in the corner of the week view, that you can ignore until you can't. The goal is visibility, not pressure.

In the product

Where this shows up.

A few other surfaces in Ensaria where the same idea lives — none of these are settings you opt into; they're how the product behaves by default.

Today shows your scheduled blocks; the capacity left in this week is one line above the timeline.

Capacity × your effective rate is what shows up as "pace target" in the money chip.

A retainer's hours-included pulls from capacity automatically — you see what's left for project work.

Rolling 8-week capacity average vs this week — see the trend, decide before it becomes a problem.

Common questions

How do I tell Ensaria my real capacity is different from defaults?

Set your buffer percentage in Settings → Capacity (default 15%). After your first 4–6 weeks of data, Ensaria suggests a calibrated number based on your actual billable-hours average — accept or override.

Does capacity include unbilled work like prospecting?

No, by default. Capacity = billable hours available. You can include prospecting and admin as non-billable blocks; those subtract from total work hours but don't reduce 'capacity available for new client work.'

What if I have variable availability week to week?

Work hours can be set per-day. For irregular weeks (travel, family events), use one-off work-hour overrides; capacity adjusts automatically.

Related

Read further.

Capacity term

What freelance capacity actually means.

Recurring work

The biggest drain on weekly capacity.

Work hours

The boundary your capacity is bounded by.

Effective rate

What your capacity × rate translates to in earnings.

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